[ADDON] HMS (hotel management system) Module for UltimatePOS

Installing the HMS Module:

Before installing the HMS module, make sure you’ve installed the latest version of UltimatePOS.

Follow the steps for installing a module as mentioned in the documentation Documentation Link

Features in HMS Module:

Booking

Adding and booking rooms along with amenities.
Adding price for rooms based on dates and number of guests.
Mark the bookings in the calendar sheet.

Room Management and Pricing

Adding details and price for extras.
Reserve rooms as unavailable.
Adding coupons with coupon codes and discounts.

Dashboard and Reports

Generating Reports.
Dashboard with all details.

Notifications

Sending automatic notifications to customers on booking.

Adding rooms in the HMS Module:

Rooms can be added to the HMS module with the following details

Accommodation type
Maximum number of Adults/Children
Maximum number of Occupancy
Custom room number
Selecting Amenities
Description

To add a room, follow the steps below

Steps 1: Navigate to the Rooms tab in the HMS module( HMS module > Rooms)

Step 2: Click the Add button.

Step 3: Provide the required details as mentioned above and click save.

Setting price for rooms:

For each type of room added, the price can be set.
Price can be set based on three categories.

Setting default price for rooms:

While setting the default price, this price is applicable for all days of the week.

Setting different prices for each day of the week:

Sometimes the price may vary for each day, for example during the weekend the price can be higher than weekdays.
For this purpose, you can click the check box, Set different prices for each day of the week, and set different prices.

Setting different prices based on number of guests:

Sometimes the price may vary based on the number of guests.
For this purpose, you can click the check box, Set different prices based on the number of guests, and set the prices.

In order to set the price, follow the below steps

Steps 1: Navigate to the Prices tab in the HMS module( HMS module > Prices)

Step 2: Select the room for which the price needs to be set.

Step 3: For each day/guest provide the price in the relevant fields provided.

Booking rooms in the HMS module:

Rooms can be booked by providing the customer and payment details.

While booking rooms coupon codes can be added to get the benefit of coupon discounts.

To add a room,

To add a room, follow the steps below

Steps 1: Navigate to the Booking tab in the HMS module(HMS module > Booking)

Step 2: Click the Add button.

Step 3: Provide the required details and click save.

Calendar Screen:

Bookings can be directly marked on specific dates in the calendar screen. On clicking on specific dates, it will directly take you to the ‘Add Booking’ page.

Extras:

Some customers may avail some extra features during booking, like charges for transportation or food. Such charges can be added under ‘extras’.

If these extras are selected while booking rooms the price added for such features will be added to the amount for the room.

Extras can be applied under certain conditions.

Per Day – The amount added for extra will be applicable for a day (For example, the amount of food is $25 per day)
Per Booking – The amount added for extra will be applicable for the whole booking (For example, the amount of food is $25 in total for that booking, irrespective of the days)
Per Person – The amount added for extra will be applicable for each person added to the booking (For example, the amount of food is $25 for 1 person. If 2 persons are added then the amount for food will be calculated as $50)
Per Day/Per Person – The amount added for extra will be applicable for a day for one person (For example, the amount of food is $25 per day for one person. If 2 persons are added for two days then the amount for food will be calculated as $100 )

Reserve rooms as unavailable:

For reserving rooms before booking them, you can use this feature.

In the Unavailable tab, press the Add button. Here you can provide the room number and dates on which they are reserved.
Once the added date period has elapsed, the room will be automatically made available.

Coupons:

A coupon code discount can be provided while booking rooms.
To add the coupon code and discount amount, use the Coupon Tab.
The coupon code can be added while booking rooms and the discount amount will be deducted from the actual amount during payment.

Reports:

Reports on total bookings confirmed, canceled, and pending, the number of guests who arrived, etc can be viewed in the Reports Screen.

Amenities:

For each room, additional amenities like AC, extra cots, etc can be added here.

To add amenities, follow the steps below

Steps 1: Navigate to the Amenities tab in the HMS module(HMS module > Amenities)

Step 2: Click the Add button.

Step 3: Provide the name of the amenity and description. Click save.

Customer Email Notifications:

Email notifications can be sent to customers, on booking a room. This will help users to have the booking details on their own device as an intimation.

To enable it, Go to the settings Tab. Here you can find the Available Tags to be added to the email body.
You can also add customized text along with the available tags.

For sending automatic notifications, enable the “Auto Send Email” check box.

Video Demo:

Version Log:

Released V2.1, July 13, 2024

FIX: Issue with adding of extras

Released V2.0, June 7, 2024

NEW: Updated as per new design.

NOTE: You must update UltimatePOS to V6.x before updating the module to this version.

Released V1.1, February 10, 2024

FIX: Syntax issue in some files.

Released V1.0, January 30, 2024

NEW: Added option for check-in & check-out in bookings.
IMPROVEMENT: While adding the booking date change will reset the booking details so that there is no availability problem.
FIX: Permission for setting issue

Released V0.7, Nov 9, 2023

IMPROVEMENT: Booking screen reset selected rooms & other things on changing date
IMPROVEMENT: Added discount on booking screen
IMPROVEMENT: Permission improvements